Senior Administration Officer - Department of Civilian Secretariat for Police Service

Closing Date: 20 August 2021

Post 26/02: Senior Administration Officer Ref No: CSP/14/2021

SALARY: R316 791 per annum

CENTRE: Pretoria

REQUIREMENTS:

- National Diploma/ Degree in Public Administration or equivalent qualification. 2-3 years’ experience in Secretarial/ Office Administration or Personal Assistant field.
- Knowledge of the Constitution of the Republic of South Africa, Public Service Regulations, Public Finance Management Act.
- Treasury Regulations, Supply Chain Management procedures and Personnel Performance Management Systems.
- Computer literacy, strong communication (verbal & written) skills. Presentation skills, planning and organizing skills.
- Ability to interact with all functions & levels including top management and facilitation skills.
- An analytical approach to problem solving, confidentiality, integrity and honesty.
- Ability to work under pressure and work long hours.
- Driver’s License.

DUTIES:

- Provide executive administrative support, ensure an effective flow of information and documents to and from the office of the Head of Department.
- Coordinate travel arrangements, schedule and manage appointments.
- Coordinate and administer leave register and telephone accounts for the Office of the Head of Department.
- Prepare briefing notes for the Head of Department, safekeeping of all documentation.
- Provide logistical support services, process and submit subsistence and travel claims.
- Handle queries from internal and external clients.
- Manage the budget of the office of the Head of Department, monitor expenditure and alert the Head of Department of possible over and under spending, keep a record of expenditure and other financial commitments.
- Check and verify financial reports, compilation of various submissions/ memoranda and responses in relation to the disbursement function.
- Oversee effective, efficient and economical utilisation of the funds.

ENQUIRIES:

Ms NM Sefiti / Mr BK Shiphamele Tel: (012) 393 4359/2500

APPLICATIONS:

Applications can also be emailed to recruitment@csp.gov.za

DEPARTMENT OF CIVILIAN SECRETARIAT FOR POLICE SERVICE

The Civilian Secretariat for Police Service is an equal opportunity, and gender sensitive employer and it is the intention to promote representivity in the Public Service through the filling of these posts. The Secretariat for Police service is committed to the achievement and maintenance of diversity and equity employment.

APPLICATIONS:

Must be mailed timeously to Private Bag X922 Pretoria 0001 or hand delivered or couriered to 217 Pretorius Street, Van Erkom Arcade building 7th floor, Pretoria at the Reception Desk.

CLOSING DATE:

20 August 2021

NOTE:

- Applications must be submitted on the new prescribed application form Z.83 of the Public Service Act form only, (i.e. application for employment form), obtainable from any Public Service Department or any Public Service and Administration website or Recruitment Office within the Secretariat for Police Service.
- Advertisements and accompanying notes must clearly capture the requirements for certification to reflect that applicants must submit copies of qualifications, identity documents and drivers licence (where appropriate) and any other relevant documents. Such copies need not be certified when applying for a post.
- The communication from the HR of the department regarding requirements for certified documents will be limited to shortlisted candidates. Therefore, only shortlisted candidates for a post will be required to submit certified documents on or before the day of the interview following communication from HR. Failure to comply with this requirement will result in the candidate being disqualified. Correspondence will be limited to shortlisted candidates only.
- If you have not been contacted within three months of the closing date of this advertisement, please accept that your application was unsuccessful.
- All shortlisted candidates posts will be subjected to a technical competency exercise that intends to test relevant technical elements of the job, the logistics of which be communicated by the Department.
- Following the interview and technical exercise, the selection panel will recommend the most suitable candidate.
- Short-listed candidates will be subjected to a security clearance. The Secretary of Police Service has the right not to fill the post. All posts are based in Pretoria. Preference will be given to youth, people with disability and women in accordance with our employment equity.

- NB: Please ensure that your application reaches this office not later than 16h00 on weekdays.

Closing Date: 20 August 2021.

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