Assistant Director Administration - Provincial Administration: Gauteng Department of Education

Post 26/274: Assistant Director: Administration (Office Service Pool) REF NO: N2021/07/19

Sub Directorate: Finance and Administration

SALARY:

R376 596 per annum

CENTRE:

Ekurhuleni North District

REQUIREMENTS:

- An appropriate recognized three-year National Diploma/Degree (NQF Level6/7) in Public Administration/Public Management/ Office Management /Transport management/Archives and Records Management plus minimum of 3 years relevant experience at a supervisory level.
- Knowledge of Treasury Regulations and PFMA.
- Building and office administration.
- Fleet management.
- Filling systems. Administration procedures relating to specific working
- environment, including norms and standards.
- Skills Planning and organizing.
- Client service.
- Interpersonal relations.
- Problem solving.
- Conflict resolution.
- Computer literacy.
- Report writing skills.
- Ability to perform routine tasks.
- Valid driver’s license.

DUTIES:

- Check if the Registry is compliant to the National Archives and Records Service
- Act, 1996.
- Ensure the distribution of mail between the District and Schools and within the District.
- Ensure the collection of mail from the Post Office and the distribution thereof.
- Management of the Courier Services at the District Office.
- Create and manage database for disposal of records.
- Maintenance and cleanliness of the building.
- Procurement of cleaning material.
- Inventory management for cleaning material.
- Provide assistance on office needs for resources.
- Management of bulk Printing.
- Maintenance of the outside environment. Management of contracts, VIZ:
- Cleaning contract, Hygiene services, Labour Saving Devices Wastepaper management.
- Manage the delivery, distribution and storage of goods ordered.
- Manage and control of consumable inventories.
- Liaise with units regarding other resource related to office administration.
- Maintenance of infrastructure.
- Booking of venues.
- Ensure Departmental Security Policy is implemented.
- Ensure access control for officials, visitors and cars.
- Ensure the safeguard of officials and GDE property.
- Ensure parking is allocated to officials and parking fees are paid as per the policy.
- Management and control of Logbooks for both Sub cars and G-Fleet as
- prescribed by Policy. Management of the Asset registers for both G-Fleet and
- Subsidized vehicles.
- Monitor effective utilization on of both G-Fleet and Subsidized vehicles. (PFMA compliance)
- Ensure GG Cars are sent for maintenance.
- Ensure License disks are replaced. Submission of monthly expenditure reports related to the mileage and fuel usage.
- Ensure the capturing of expenditure for GG-vehicles take place on a monthly basis on the ELS system.
- Attendance of monthly meetings and provide feedback to the District team.
- Monthly reporting based on start and end dates of subsidized vehicles to avoid refunds after the officials have left the system.
- Monitor and manage the allocated budget for the unit.
- Ensure that the goods and services are procured for the unit and District auxiliary service needed.
- Ensure that the budget is presented accurately and timeously on a monthly basis.
- Ensure that the expenditure report aligns with the Operational Plan and Procurement Plan.

ENQUIRIES: Ms Emily Mochela Tel No: (011) 746 8190 (EN)

PROVINCIAL ADMINISTRATION: GAUTENG DEPARTMENT OF EDUCATION

APPLICATIONS:

Head Office (HO) Physical Address: 26th Loveday Street, Kuyasa House, Johannesburg, Postal address: P.O. Box 7710, Johannesburg 2001.

District Gauteng North (GN): Physical Address: Yorkcor Park Building, 86 Watermeyer Street, Val De Grace, Pretoria Postal Address: Private Bag X75 Pretoria, 0001 Enquiries: Mpho Mothelo Tel No: (012) 846-3652

District Tswane South : Physical Address: President Towers Building, 265 Pretorius Street Pretoria Postal Address: Private Bag X198 Pretoria, 0001 Enquiries: Thabiso Mphosi Tel No: (012) 401 6363/5

District Tshwane West (TW) Physical Address: Klipgat Road Old Hebron College Postal Address: Private Bag X38, Rosslyn, 0200 Enquiries: Priscilla Ravele Tel No: (012) 725 1451

Gauteng East (GE): Physical Address Corner 7th Street and 5th Avenue, 5th Floor Telkom Towers, Postal Address: Private Bag X9, Springs: 1560 Enquiries: Mpho Leotlela Tel No: (011) 736-0717

District Johannesburg South (JS): Physical Address: 100 Northern Parkway, Crownwood Ormonde, Johannesburg Postal Address: Private Bag X13, Lenasia, 1820 Enquiries: Patrick Sesane: Tel No: (011) 247-5957.

Districts Ekurhuleni North (EN) Physical Address: 78 Howard Avenue, Munpen Building, Benoni Postal Address: Private Bag X059, Benoni, 1500

ENQUIRIES:

Emily Mochela Tel No: (011) 746-8190.

Closing Date: 16 August 2021

NOTE:

- It is our intention to promote representatively (Race, Gender and Disability) in the Public Service through the filling of this posts.
- Applications must be submitted on form Z83, obtainable from any public service department or on internet at www.dpsa.gov.za /documents, which must be completed in full, originally signed and initial each page.
- An updated CV as well as copy of your identity document and qualifications must be attached (Uncertified copies will be accepted when submitting your application, but candidates invited to the interviews must ensure they bring along certified copies).
- It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process).
- Where applicable, candidate will be subjected to a skills/ knowledge or computer assessment test. all candidates for MMS positions will be required to undergo competency assessment and security clearance.
- THE SPECIFIC REFERENCE NUMBER OF THE POST MUST BE QUOTED.
- The Department reserves the right not to make appointment(s) to the advertised post(s).
- Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful.
- Department reserves the right not to make appointment(s) to the advertised post(s).

Ø No faxed, emailed and late applications will be considered.

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