Personal Assistant - Provincial Administration: Gauteng Department of Education

Post 26/276: Personal Assistant REF NO: HO2021/07/23

Directorate: Maintenance

SALARY:

R257 508 per annum

CENTRE:

Head Office, Johannesburg

CLOSING DATE:

20 August 2021

REQUIREMENTS:

- Secretarial Diploma or equivalent qualification plus 3-5 years’ experience in rendering secretarial/administrative support service.
- Knowledge of procurement policy and processes.
- Good interpersonal and organizational skills.
- Good communication skills (written and verbal).
- Advanced Computer literacy packages such as Microsoft Excel, Power-point, MS Word, Group Wise Internet etc.).
- Good research and analytical skills.
- Ability to work in a team and independently.
- Willingness to occasionally work after hours when needed.

DUTIES:

- Overall management of the office administration functions
- Provide a secretarial/receptionist support service to the Senior Manager.
- Compile realistic schedules of appointments.
- Provide administrative support services in the Office of the Senior Manager.
- Provide support to senior manager regarding meetings.
- Record minutes and communicates to relevant role-players.
- Coordinate logistical arrangements for meetings when required.
- Support the manager with the administration of the Office Budget.
- Collect and coordinate all the documents that relate to the Director/Chief Director’s budget.
- Remain up to date with regard to the policies and procedures applicable to senior manager work terrain to ensure efficient and effective support to the Senior Manager.
- Remain abreast with the procedures and processes that apply in the office of the Director.

ENQUIRIES: Ms Lerato Machaka Tel No: (011) 843 6532

PROVINCIAL ADMINISTRATION: GAUTENG DEPARTMENT OF EDUCATION

APPLICATIONS:

Head Office (HO) Physical Address: 26th Loveday Street, Kuyasa House, Johannesburg, Postal address: P.O. Box 7710, Johannesburg 2001.

District Gauteng North (GN): Physical Address: Yorkcor Park Building, 86 Watermeyer Street, Val De Grace, Pretoria Postal Address: Private Bag X75 Pretoria, 0001 Enquiries: Mpho Mothelo Tel No: (012) 846-3652

District Tswane South : Physical Address: President Towers Building, 265 Pretorius Street Pretoria Postal Address: Private Bag X198 Pretoria, 0001 Enquiries: Thabiso Mphosi Tel No: (012) 401 6363/5

District Tshwane West (TW) Physical Address: Klipgat Road Old Hebron College Postal Address: Private Bag X38, Rosslyn, 0200 Enquiries: Priscilla Ravele Tel No: (012) 725 1451

Gauteng East (GE): Physical Address Corner 7th Street and 5th Avenue, 5th Floor Telkom Towers, Postal Address: Private Bag X9, Springs: 1560 Enquiries: Mpho Leotlela Tel No: (011) 736-0717

District Johannesburg South (JS): Physical Address: 100 Northern Parkway, Crownwood Ormonde, Johannesburg Postal Address: Private Bag X13, Lenasia, 1820 Enquiries: Patrick Sesane: Tel No: (011) 247-5957.

Districts Ekurhuleni North (EN) Physical Address: 78 Howard Avenue, Munpen Building, Benoni Postal Address: Private Bag X059, Benoni, 1500

ENQUIRIES:

Emily Mochela Tel No: (011) 746-8190.

Closing Date: 16 August 2021

NOTE:

- It is our intention to promote representatively (Race, Gender and Disability) in the Public Service through the filling of this posts.
- Applications must be submitted on form Z83, obtainable from any public service department or on internet at www.dpsa.gov.za /documents, which must be completed in full, originally signed and initial each page.
- An updated CV as well as copy of your identity document and qualifications must be attached (Uncertified copies will be accepted when submitting your application, but candidates invited to the interviews must ensure they bring along certified copies).
- It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). Suitable candidates will be subjected to personnel suitability checks (positive Identity, qualification, fraud listing, employment reference, and criminal record verification as well as the required level of security clearance process).
- Where applicable, candidate will be subjected to a skills/ knowledge or computer assessment test. all candidates for MMS positions will be required to undergo competency assessment and security clearance.
- THE SPECIFIC REFERENCE NUMBER OF THE POST MUST BE QUOTED.
- The Department reserves the right not to make appointment(s) to the advertised post(s).
- Due to the large number of applications we envisage to receive, applications will not be acknowledged. If you do not receive any response within 3 months, please accept that your application was unsuccessful.
- Department reserves the right not to make appointment(s) to the advertised post(s).

Ø No faxed, emailed and late applications will be considered.

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